A cloud ERP for suppliers and distributors of pharmaceuticals and medical goods. Tenders, vendors, purchase orders, deliveries and finance live in one workspace, from the first request for quotation to the final payment.
Each step starts from the record before it. Items, quantities and prices move forward with the work, so nothing is copied by hand and nothing gets lost between teams.
Find new public tenders for medicines and medical goods every morning, or upload a tender file. AI extracts the items.
Send selected items to selected vendors through the vendor portal and by email.
See every vendor offer side by side with currency, margin, shelf life and delivery time.
Build the quotation from the chosen offers and route it for approval before it goes out.
Upload the customer LPO. AI reads it and links it to your quotation, marking the awarded items.
Create one purchase order per vendor straight from the LPO lines, then approve and send.
Track shipments, cold chain items and clearance until the goods are received.
Deliver with batches and expiry dates. Over-delivery against the LPO is caught automatically.
Invoice from the delivery note, record receipts against the invoice and follow aging and margin.
OfferPilot runs the whole tender cycle, from spotting a new tender to notifying the winning vendors. AI does the reading and the first pass. Your team checks, decides and sends.
The service monitors electronic tenders available in your area every morning and identifies new tenders for medicines, medical equipment, laboratory supplies and other medical goods. Your sales and operations team get a notification. You can also fetch the latest list at any time.
Note: Electronic tender coverage varies by country, so this service is available on request.
Drop in the tender PDF or a scan. AI extracts the tender number, dates, entity and every line item with code, description, quantity and unit. Your team reviews and corrects before saving, and duplicate tenders are flagged.
Each item is matched against the Ministry of Health product register, and against your own past LPOs to show what you were awarded before. Pricing decisions start from facts.
Note: Registered products vary by country according to each country’s Ministry of Health lists.
Pick the items and the vendors. The request appears in each vendor's portal and goes out by email from your own company mailbox, using a template you control.
Vendors submit price, currency, brand, origin, pack size, expiry and delivery time in the portal, or you upload their sheets and AI reads them. Compare offers per item with exchange rates, editable margins and an AI summary. Auto-Select suggests a winner per item; your team makes the call.
Build the customer quotation from the chosen offers, with alternatives, shelf life, delivery, tax and validity. It goes through your approval route, then exports as PDF and Excel together with the tender envelope and cover letter.
When the customer LPO arrives, AI reads it and links it to your quotation by number, marking the awarded items. Choose which winning vendors receive an award email, and move straight on to purchase orders.
Managers no longer need to be at a desk for work to move. Requests reach them on their phone, and every decision is recorded.
One purchase order per vendor, created from the LPO lines with Incoterms and payment terms. After approval, attach the signed copy and the vendor invoice, and the order joins the payment queue. Orders Track shows LPO lines that still need a purchase order, flagged by days remaining.
Create shipments from packing lists and invoices that AI reads for you. Flag cold chain items, follow each shipment from tracking to clearance and receipt, and manage Form I and clearance per item, including controlled medicines.
Deliver with batch numbers and expiry dates, free of charge lines and printable box labels. Deliveries are checked against the open LPO quantity, and the LPO fulfilment updates itself.
Invoices are created from the delivery note, with the due date taken from the payment terms. Receipts are recorded against the invoice, and penalties and partial payments are tracked.
A cash flow planner with expected and confirmed items, plus aging, margin analysis, profit and loss, VAT reports, payment requests and an expense journal. Scan a bill and AI fills in the expense.
Vendors register through your company link and start once you approve them. They see only the RFQs you share, submit offers per item, and follow their awards.
Ask Nova about LPOs, orders, deliveries, invoices, aging, margins or cash flow and get answers from your own records. Nova is read only, follows each user's role, and replies in the language you write in.
Incoming and outgoing letters with AI summaries and drafts, including Arabic replies. A CRM for leads, opportunities and quotation follow ups, with tasks, mentions, reminders and English and Arabic translation.
AI prepares the data. People review and decide.
Each company works in its own workspace. Vendors see only what you share with them.
Five built in levels for administration, operations, sales, logistics and regulatory, plus roles you define, each with its own menus and approval rights.
Every change is logged on the server with the person who made it. Logs cannot be edited or deleted.
Every new company starts with a 15-day free trial of Business. No card needed; choose a plan when the trial ends, and pay from Settings, Billing inside the app.
15-day free trial. No card needed.
One company, the full tender to invoice workflow.
See prices in the app
Several companies, finance, CRM and logistics.
See prices in the app
Your limits, your set-up, a contract that fits.
Custom
Priced for your companies and users
No installation and no servers to manage. Works in the browser on desktop and mobile.